How to Rename Your Email Address in Outlook: Comprehensive Guide for Desktop and Web Users

Renaming your existing email address in Outlook is a straightforward process, typically involving changing the display name associated with your account. Unlike changing your actual email address, this process can be completed with minimal effort. Here is a detailed guide to help you through both the Outlook desktop application and the Outlook web app.

Renaming Your Email Address in Outlook Desktop Application

Step-by-Step Instructions

Launch the Outlook Application: Open Outlook on your computer.

Access Account Settings: Click on File in the top left corner. Select Account Settings and then click on Account Settings from the dropdown.

Select Your Email Account: In the Email tab, select the email account you want to rename and click on Change.

Edit Your Name: In the Change Account window, modify the Your Name field to the new display name you prefer. Click Next, then Finish.

Close the Account Settings Window: Finally, close the Account Settings window.

By following these steps, you can easily update the display name of your email address in the desktop version of Outlook.

Renaming Your Email Address in Outlook Web App (OWA)

Login to Your Account: Go to the Outlook web app and log in to your account.

Access Settings: Click on the gear icon in the upper right corner.

View All Outlook Settings: At the bottom of the settings pane, click on View all Outlook settings.

Edit Your Name: Select Mail then go to the Compose and reply section to change the display name that appears when you send emails.

Save Your Changes: Don’t forget to click the save button to apply your new name.

This process is streamlined and straightforward, making it easy to manage your email address display name even when using the web app.

Important Notes and Considerations

Email Address Changes: If you need to change your actual email address—such as from example@ to newname@, you will typically need to create a new email account or contact your email service provider for assistance.

Propagation Time: Changes to your display name may take some time to propagate, especially if you are using an organization account. This can sometimes be longer than expected.

If you have any specific requirements or issues, feel free to reach out for further assistance.

Additional Tips: Updating Microsoft Outlook

Ensuring you have the latest version of Microsoft Outlook is crucial for optimal performance and access to the latest features. Here’s how to check and update your Outlook application:

Updating Outlook via Automatic Updates:

Check for Updates: Open Outlook and click on the File menu.

Navigate to Update Options: In the navigation pane, click on Info.

Enable Automatic Updates: Select Check for updates automatically and make sure this option is enabled.

Apply Updates: Click Check now to see if updates are available and install them.

Manually Updating Outlook:

Open Outlook: Launch the application if it’s not already open.

Navigate to Info: Click on the File menu and then click on Info.

Check for Updates Manually: Click on Check for updates now.

Install Available Updates: If updates are available, click on Upgrade to install them.

By ensuring your Outlook is up to date, you can enhance its security, performance, and access to the latest features and improvements.